How We Have Prepared for the GDPR (Updated 29th November 2018)
PALS already have a consistent level of data protection and security across our partnership, however it is our aim to be fully compliant with the GDPR .
Our preparation includes:
- Data Protection – our main policy and procedures for data protection has been overhauled to meet the standards and requirements of the GDPR. Accountability and governance measures are in place to ensure that we understand and adequately disseminate and evidence our obligations and responsibilities; with a dedicated focus on privacy by design and the rights of individuals.
- Data Retention & Erasure – we have updated our retention policy and schedule to ensure that we meet the ‘data minimisation’ and ‘storage limitation’ principles and that personal information is stored, archived and destroyed compliantly and ethically. We have dedicated erasure procedures in place to meet the new ‘Right to Erasure’ obligation and are aware of when this and other data subject’s rights apply; along with any exemptions, response time frames and notification responsibilities. It is our revised policy to hold paper records on file in a secured cabinet for up to one year, with the exception of documents rewquired for tax purposes (e.g.receipts) which are held for 6 years. ,Electronic files are held for up to 6 years, after which they will be securely shredded/deleted.
- Data Breaches – our breach procedures ensure that we have safeguards and measures in place to identify, assess, investigate and report any personal data breach at the earliest possible time. Our procedures are robust and have been disseminated to all employees, making them aware of the reporting lines and steps to follow. A record of any data breach will be made, and severe breaches of Data will be reported to the Data Commissioner.
- Subject Access Request (SAR) – we have revised our SAR procedures to accommodate the revised 30-day timeframe for providing the requested information and for making this provision free of charge. Our new procedures detail how to verify the data subject, what steps to take for processing an access request, what exemptions apply and a suite of response templates to ensure that communications with data subjects are compliant, consistent and adequate.
Data Subject Rights
In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website on an individual’s right to access any personal information that PALS processes about them and to request information about: –
Information Security & Technical and Organisational Measures
PALS takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including: –
GDPR Roles and Employees
PALS have designated Clinton Greenford as our Data Protection Officer (DPO). It is the role of the DPO to constantly monitor and update existing policies in accordance with the GDPR.
PALS understands that continuous awareness and understanding is vital to the continued compliance of the GDPR . In April 2017 Clinton Greenford attended a CMG Professional Trainign course in respect of ‘Preparing for a Data Protection Audit’.
If you have any questions about our preparation for the GDPR, please contact Clinton Greenford – 067 23923.
Privacy Statement for Psychological Assessments & Learning Solutions Psychological Assessments & Learning Solutions respects your privacy, and will not collect or record personal information about you from this website except when provided by you in respect of a requested task. This information will only be used for the purpose for which you intended. Any personal information which you volunteer will be treated in confidence applying reasonable standards of security, in accordance with the Data Protection Acts, 1988 and 2003. Any information which you provide will not be made available to third parties except in accordance with applicable laws and regulations. Collection and use of personal information
Psychological Assessments & Learning Solutions
Psychological Assessments & Learning Solutions collects information through this website from you in three ways:
If you choose to contact Psychological Assessments & Learning Solutions Ltd via email, your details will be used only for the purposes for which you intended. When your email has been actioned, the original message will be retained by Psychological Assessments & Learning Solutions Ltd for a reasonable period of time. Note: Email is a not fully secure method of communication. If there are details which for any reason you do not wish to send via email, you should contact Psychological Assessments & Learning Solutions Ltd by post or telephone. Contact details may be found on the Contact Us page. If requested, we may send confidential reports by email as a secured and passworded pdf file, with password sent to a phone separately.
Web Technical Logs
Technical details of your visit to this website are recorded for business reasons. None of this information can be used to ascertain your identity. The following technical details are recorded:
This technical information will only be used for statistical and other administrative purposes. Web Forms
If you wish to find out more about how Psychology Assessment & Learning Solutions Ltd’ manages issues of website data protection please contact us via email to firstname.lastname@example.org. If you wish to find out more about data protection in Ireland please visit the website of the Data Protection Commissioner.
Glossary of technical terms “Web browser”
The software used to view the web, e.g. Microsoft Internet Explorer, Netscape Navigator, Opera, Safari etc.
The identifying number of a computer directly connected to the internet expressed in “internet protocol” code e.g. 123.456.789.123. If you must “dial-up” to connect to the internet, the IP code will be the code of the computer you have dialled-into and not your computer.
Text-based pieces of information placed on your computer by a web site. Cookies are used by websites to record aspects of your visit.